Attendance Policy

Attendance Policy

Elementary School

When an Elementary School student reaches their tenth day of absence, a formal attendance letter will be sent home with the student. The attendance letter will also be emailed to the parents.

When a student reaches their twentieth day of absence, a formal attendance letter will again be sent home with the student. The attendance letter will also be emailed to the parents.

The above procedure will also be followed on the twenty-fifth day of the student’s absence, however, before being allowed to proceed to the next grade level, the student may also be required to successfully complete the next grade level entrance assessment. The decision for placement will rest solely with the school administration.

After students exceed 50 days of school absence, the principal will recommend to the Head of School that this student’s placement not be continued for the upcoming year. The school will provide a final “excessive absence letter” that will be sent home with the student, and a copy of the letter will be emailed to the parents.

Teachers will not provide grades to students who are absent more than 25% (approximately 15 days) of a trimester; rather they will receive narrative comments and an N/A in place of grades.

Absences are not recorded as excused or unexcused. The days absent will be reflected on the report card along with the number of days present and the total number of school days in each trimester.Students on school field trips will not be marked at absent. In order for a student to participate in an after-school activity they must be in attendance the last two classes during the school day.

A student and his/her parents should work closely with the classroom or specialist teacher to ensure that any missed work due to an absence is made up as soon as possible.

 

Middle School

For Middle School students, the attendance record will be taken into account when reviewing the student’s promotion status. An absenteeism rate exceeding 15% of the trimester (approximately nine days) is considered to be excessive. As student absences accumulate, the school will take appropriate actions in order to safeguard the academic integrity of the student’s promotional status.

Absences are not recorded as excused or unexcused. The days absent will be reflected on the report card along with the number of days present and the total number of school days in each trimester. Students on school trips, e.g., sporting, MUN, or cultural trips, will not be marked at absent. In order for a student to participate in an after-school activity they must be in attendance the last two classes during the school day.

 

High School

For High School students, an absenteeism rate exceeding 15% of the trimester (approximately nine days) may result in loss of academic credit. Students who have more than five absences per class per trimester will be placed on attendance probation and may be at risk of losing class credit. Parents must provide written reasons for absences from school. If the frequency or numbers of absences are a concern because they negatively impact on the student’s learning, the principal will discuss this with the student’s parents. Each case will be reviewed on an individual basis with the final decision being made by the principal.

An ill student is responsible for any and all missed assignments. The student should phone a friend to get any important notes and assignments from classes missed. If a student plans to be away for some reason, they must give the school written notice at least one day before the absence. It is the student’s responsibility to complete all work missed.

Absences are not recorded as excused or unexcused. The days absent will be reflected on the report card along with the number of days present and the total number of school days in each trimester.

Students on school trips, e.g., sporting, MUN, or cultural trips, will not be marked at absent.

In order for a student to participate in an after-school activity they must be in attendance the last two classes during the school day. GAAQ High School students are not permitted to participate in or attend a High School activity on a day they are absent from school. In order to participate in an activity, High School students must be present or, if late to school, be present by 12:00 noon on the day of participation. The only exceptions to this procedure will be made by the principal.

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